HATIWAVE STUDIOS
Terms & Conditions
Effective Date: [23/02/2026]
These Terms & Conditions govern the provision of audio production and sound design services by Hatiwave Studios (“Hatiwave”, “we”, “us”) to the Client (“you”, “your”). By signing a project contract or making payment, you agree to these terms.
1. Scope of Services
Services provided will be outlined in the agreed written quote and confirmed contract.
The agreed scope may include (but is not limited to):
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Dialogue editing and restoration
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Sound design
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Foley creation
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Ambience design
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Music integration
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Custom composition
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Mixing and mastering
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Delivery of agreed audio formats
Any work requested outside the agreed scope may incur additional fees.
2. Payment Terms
Full payment is required before work commences.
An invoice will be issued upon agreement of the project scope.
Payment must be received within the timeframe stated on the invoice.
No production work will begin until full payment has been received.
3. Refund & Withdrawal
Clients may withdraw within 14 days of payment for a 90% refund.
A 10% administrative fee is retained to cover project setup, scheduling, and preparation.
After 14 days, the project is considered active. If cancellation occurs after this period, fees paid are non-refundable once production has commenced. If cancellation occurs before substantial production work has begun, partial refunds may be considered at the Studio’s discretion.
4. Revisions
The number of included revisions will be outlined in the agreed quote.
A revision constitutes reasonable adjustments within the agreed scope of the project.
Structural changes, re-edits, or significant creative direction changes may be considered new work and subject to additional fees.
Additional revisions beyond the agreed amount will be charged at £[Insert Rate] per revision unless otherwise agreed in writing.
5. Client Responsibilities
The Client agrees to:
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Provide all required media files in a usable format
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Ensure supplied material is correctly labelled and organised
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Confirm picture-lock status where applicable
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Secure necessary rights for any third-party media, music, or assets provided
Hatiwave Studios is not responsible for delays caused by incomplete, corrupted, or improperly prepared files.
6. Delivery
Final deliverables will be supplied in the formats agreed within the contract.
Delivery will be made via secure digital transfer.
Unless otherwise agreed, completed project files will be archived for 90 days from final delivery.
After this period, Hatiwave Studios is not responsible for file retention.
7. Intellectual Property
Upon full payment, the Client retains full rights to the final delivered audio as agreed in the contract.
Hatiwave Studios retains the right to use up to two minutes of completed work for promotional purposes, unless otherwise agreed in writing.
Unused drafts, alternate mixes, and unused compositions remain the property of Hatiwave Studios unless exclusivity is agreed in writing.
8. Music & Licensing
If the Client provides licensed music, they are solely responsible for securing appropriate usage rights.
If Hatiwave Studios sources licensed music, usage rights are limited to the agreed scope and territory.
Custom compositions become the Client’s property upon full payment unless otherwise stated in the contract.
Extended usage, broadcast rights, or exclusivity may incur additional fees.
9. Project Timelines
Estimated timelines are based on the information provided at the time of agreement.
Delays in file delivery, feedback, or approvals may result in adjusted completion dates.
Rush delivery may incur additional fees and must be agreed in writing.
10. Limitation of Liability
Hatiwave Studios shall not be liable for:
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Platform rejection due to client-side edits or modifications after delivery
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Licensing disputes relating to third-party materials supplied by the Client
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Delays caused by external services or file transfer issues
Liability is limited to the total amount paid for the project.
11. Governing Law
These Terms & Conditions are governed by the laws of England and Wales.
Any disputes shall be resolved under the jurisdiction of the courts of England and Wales.
12. Amendments
Hatiwave Studios reserves the right to update these Terms & Conditions at any time.
The version in effect at the time of contract signing shall apply to the relevant project.
END OF TERMS